In 2006, the City of Lethbridge embarked on a new initiative to create an Asset Management Program that would help manage City assets. An asset is defined in the International Infrastructure Management Manual as "a physical component of a facility or structure which has value, enables services to be provided and has an economic life of greater than 12 months."
Today Asset Management involves the entire organization and includes a core team and support from various departments. The Asset Management team provides internal consulting services to deliver support, education, expertise and resources to help implement a best‐in‐class asset management program.
The Asset Management team is a division within Infrastructure Services.
We strive to provide business units with best practice tools and procedures to establish a solid asset management program through three primary areas:
1. Asset management systems: Asset Management is the system administrator of Cityworks, the system used to track service request and work order information for our Public Operations departments. In addition to Cityworks, Asset Management is responsible for the following systems:
- RoadMatrix for transportation
- Asset Planner – long range planning asset management system
- Automatic Vehicle Location (AVL)
- JD Edwards – enterprise resource program for capital asset management and customer relationship management
2. Asset registry and asset management best practices: In this area, Asset Management supports departments that own assets by maintaining an asset registry database.
3. Asset management project management: Asset Management supports business units with the implementation of asset management projects in their areas. In this area, Asset Management provides guidance in geographic information system (GIS) projects related to asset management, systems integration and implementation for asset management activities and more.
Goals and Steps for Asset Management Implementation
- Extension of an asset’s life
- Optimal maintenance program
- Optimal Capital Improvement Program (CIP)
- Reliable, planned expenditures
- Maximize organization’s knowledge of its assets
- Full knowledge of financial impact of expenditures
- Risk reduction
- Update asset inventory
- Extract “Knowledge Management” from staff
- Criticality assessment1
- Condition assessment2
- Maintenance evaluation
- Asset replacement evaluation
- Financial planning
- Staff training and system integration
- Public education
1 Criticality Assessment: refers to how critical is the asset, can we live without it, do we have back up?
2 Condition Assessment: What is the current physical condition of this asset, in a scale of 1: Excellent, 2: Good, 3: Fair, 4: Poor, 5:
Using PASS 55 Baseline Assessment tool, the City of Lethbridge is currently located in Maturity Level 3. We expect that by 2018, we should be approaching Maturity Level 5 in our asset management journey. This is a success for Asset Management as most municipalities are at Maturity Level 1 and the City has been working towards this level for almost 10 years.
Achieving a Maturity Level 5 is important because it means we have the processes in place to deliver the best life cycle possible for our assets and leverage our levels of service.
For more information about Asset Management , please contact:
Blair Richter, PMP