How To Book

Fill out the application below the more information and detail you include the easier it will be for us to assist you with your request.

Fax applications to 403 320 4163 or drop off in person to Recreation & Culture (3rd floor City Hall).

Special Event Planning Checklist

How quickly will I know if my event has been approved?

Depending upon the complexity of the event approvals can take a minimum of 1 – 10 business days
For major events the planning process can take several months for all parties involved
Ensure you allow enough time when submitting your application form

What if I make changes to my event after I send my application in?

A review and approval process will begin
Recreation & Culture and other City business units will review the request depending upon the event requests
The Facility Programmer will be responsible for booking the event and will be the person through whom all additional requests, approvals, permissions and requirements will be communicated
Ensure the Facility Programmer is informed of any changes as the event develops 403-320-3011
Although initial approval for an event may be given, additional details may be required

Space Availability

The peak season for outdoor events is typically mid-May until mid-October
Space is typically available for programmed activity between 9:00 a.m. and 10:00 p.m.
Requests for earlier or later times may be considered on a case by case basis
Only one event is allowed in any given space at the same time
Priority will be given to events that have taken place in previous years

Event Restrictions

Priority is placed on requests for space for special events which are open to the public and which have a recreational, cultural, environmental or community wellness mandate
Private functions, commercial functions and/or events that are primarily religious or political in nature may be considered on a case by case basis.

Activity Restrictions

Applicants are to identify all activities they wish to include as part of their event
As the event develops and planned activities change, the applicant must keep their liaison informed of these changes
All activities of an event are subject to prior approval before the event
Each space may have amenities or be located within a community that makes it distinct from other spaces and will determine what activities are appropriate or inappropriate
Activities that may be approved in one site may not be appropriate in another
Condition of the space and availability of staff may be factors
Event activities will determine many of the conditions that will be put into place and which other regulating bodies will be contacted
Most restrictions that will be put into place are to ensure public safety and preservation of the space setting
Activities not generally permitted include those which: