Christmas Tree Collection

Access to volunteers to collect trees throughout the city during both collection weeks. Given the considerable number of trees that residents historically and consistently leave out, we require that groups be able to provide at least 70 volunteers. 

Volunteers must be able to physically load/unload trees. Please note approximately how many volunteers you can commit to providing.

While most trees are collected on the first day (January 10), the make-up collection on the following week (January 17) is equally important for those who missed the collection or had trees that weren’t picked up and would like a second chance to correct whatever issue prevented collection in the prior week. As such, we need written assurance that your group will be available for both collection weeks. Please include acknowledgement in your submission that your services are required on January 10 and January 17.

Access to equipment to pick up trees. In past years, 1,800+ trees have been collected, and access to flatbeds and/or trailers has been essential. We ask that groups be able to provide at least 40 vehicles. Please note the numbers and types of equipment (trailers, trucks, etc.) to be used.

To include volunteer youth groups of many sizes, we encourage smaller groups who may have fewer volunteers or available vehicles to reach out to other youth groups who wish to take part and organize themselves under one authority with a single submission. This single authority will serve as a point of contact with the City and will oversee dispersing the honorarium among the other member groups.

Maps will be provided by the City of Lethbridge. This will help you in allocating teams, routes and resources. The maps will also show which areas have front collection, which have alley pickup, and which properties may have Assisted Collection needs. The maps need to be followed to ensure all areas have been collected. Please mention any instances of prior volunteer experiences that demonstrate the group’s experience in following maps.

The number of trees collected needs to be recorded accurately on record sheets provided (or through other means that can be discussed and may work best for your group), as well as any trees that must be left for reasons of safety or improper placement.

Provide three examples of successful previous fundraising events that are similar in scope, or any other relevant volunteer experience. (For example, events that serviced the entire city within a specified time.) Include descriptions of how you were organized for these events. Do you have a dedicated fundraising coordinator? Do you have experience organizing teams and delegating to team leads? etc.